• ICONMA
  • $61,760.00 -86,540.00/year*
  • Woodcliff Lake, NJ
  • Administrative/Clerical
  • Full-Time
  • 8 Dorchester Rd

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Location: Woodcliff Lake, NJ


Duration: 3 months with a possible extension




Description:


This position is responsible for performing proactive/high quality administrative support to a wide variety of Directors and assist with back-up administrative coverage to the Executive Assistant of the Clinical Research, Oncology Business Group (OBG) in her absence by assisting the Executive staff with a wide variety of day-to-day competing priorities to ensure compliant support to department's Clinical Development/ Clinical Research/Imaging staff in a fast-pace environment.




Major Duties and Responsibilities:


Administrative Support: Perform general clerical tasks and facilitate the smooth operation of important office functions.




Calendar Management:


Maintain/update appropriate calendars; coordinate the scheduling of global meetings internally/externally, arranging audiovisual services, WebEx, video/audio conference, place online catering orders and arrange luncheons (upon request).




Travel Coordinator:


Ability to research travel options via company s travel system and arrange both global and domestic travel armaments (i.e. car service, train/air/hotel). If is a conference/seminar related complete registrations via website.




Expense Report Submission:


Process travel related expenses via the Concur system.




Miscellaneous:


Perform other clerical duties such as filing, photocopying, collating, faxing, assist with special projects and assume certain responsibilities as assigned by supported staff.

Job Qualifications:


- 5+ years related administrative experience supporting multiple individuals (experience in the pharmaceutical industry a plus but not required)


- Education: Associates Degree is preferred


- Languages: English Read/Write/Speak


- Experience w/Concur T&E system


- Responds to inquiries from internal personnel and external customers using proper judgment and initiative to ensure critical issues are handled appropriately.


- Ability to present oneself in a professional manner, respect for confidentiality and ability to manage individual relationships with diplomacy required


- Highly proactive individual with the ability to plan and manage routine tasks/long-term projects with minimum supervision


- Ability to handle a large variety of details and to work with all levels of organizations


- Proficiency with use of email, standard PC applications (MS Word, PowerPoint and Excel) and use of the Internet. Special emphasis will be placed on advanced skills in MS Word.


- Ability to create and maintain files




Ideal candidate will possess a good understanding of a fast-paced environment, multitasking and the ability to prioritize tasks in order to meet business needs/department goals. In addition, candidate will demonstrate a professional demeanor, ability to work efficiently, easy to get along with, strong attention to details along with good organizational/planning skill, takes initiative, problem solver, works well independently and thrive under pressure.





* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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